AGENDA FOR JANUARY 19, 2018
OLD BUSINESS: roof; lake water level; lake rules; spillway; helipad; neighborhood watch; valentine dinner/dance; budget

AGENDA: Jimmy Harris request for metal panel for seawall; Alan Parker request for cover existing dock; Jim Gehringer for dock improvements.

JANUARY 19, 2018

Treasurer's Report: Income $211,915.69 Expense $21,763.55

It was voted on by email and approved: Sarah Surratt to build a gazebo; Tom Wood replace seawall; Jay Snider extend dock' Sam Davis addition to dock; Jeff Weintraub request for dock; Rudy Lape replace seawall; Dennis Hope replace seawall; John Caradonna for dock cover.

It was voted on and approved for Jimmy Harris request for metal seawall for Carney Graham; Alan Parker to cover existing dock; Jim Gehringer for dock improvements.

 

NO MEETING FOR DECEMBER

 

AGENDA FOR NOVEMBER 10, 2017

PRESIDENT REPORT: Introduce the new General Manager; assistant in maintenance; lowering the lake is delayed; report card on POA Board projects.

OLD BUSINESS: Neighborhood watch program; helicopter pad; property owner suggestions.

NEW BUSINESS: Mold in the kitchen; trash at the shooting area; holiday & winter season events.

AGENDA: Stuart Cohen for seawall repair; Dawn White for new boat dock; Stan Doyle for new boat dock.

OTHER ITEMS: Open discussion on lake rules.

NOVEMBER 10, 2017

Treasurer's Report: Income $16,141.91 Expense $26,949.92

It was made motion and approved to purchase a TN flag and a US flag for the inside lodge.

Agenda:

Stuart Cohen to repair seawall and new deck: approved.

Dawn White for new boat dock: approved.

Terry & Sarah Surratt for a gazebo: approved.

 

AGENDA FOR OCTOBER 13, 2017

PRESIDENT REPORT: none

OLD BUSINESS: Records-scanning of the files, GVL stickers, visitor designation on vehicles, brush pile not for garbage dump, neighborhood watch, helicopter pad, property owner suggestions

NEW BUSINESS: New maintenance assistant position, November lake lowering projects

AGENDA for dock/seawall/build/repair: Donna McClarin, Donnie & Cheryl German, Jim Cowan, David Lemley, and Ron Scott

OTHER ITEMS: Lake rules with audience participation, manager position

October 13, 2017

Treasurer's report: Income $5,945.04 Expense $24,994.65 

Donna McClarin's request to build a seawall was approved.

Donnie & Cheryl German's request to replace boards and add rip rap to seawall was approved.

Jim Cowan's request to add to his existing pier was approved.

David Lemley's request to replace wood on his deck was approved.

Ron Scott's request to modify his existing dock was approved.

 

AGENDA FOR SEPTEMBER 8, 2017

PRESIDENT REPORT: Lake rules, fire safety protocol, collections, GVL stickers

OLD BUSINESS: Manager position, new guards

NEW BUSINESS: Website being reviewed and updated

Barbara Turner to rebuild boat dock

Jim Gehringer variance for property line

George Harrison for concrete extension and steps to dock

Vanessa Lambert for drainage problems

Allen Brasfield for potential client cutting trees down

September 8, 2017

Treasurer's report: Income $24,176.83 Expense $29,875.34

It was made motion and approved to not allow boats with bladders or wake enhancement features on our lake and to grandfather in the current ones registered.

Barbara Turner's request to rebuild her boat dock was approved.

Jim Gehringer's request for a variance for side lot setback for detached garage was approved.

Alan Brasfield request for a client to cut down trees needed to be looked at before a decision can be made.

Vanessa Lambert for drainage problems. Needed to be looked into further before any decision can be made.

 

AGENDA FOR AUGUST 11, 2017

PRESIDENT REPORT: Update on manager position.

OLD BUSINESS: Boat safety rules, collections, GVL stickers

AGENDA: Bob Sones for addition to boat dock.

AUGUST 11, 2017

Treasurer's Report: Income $23,310.25 Expense $31,458.01

Bob Sones variance for his boat dock extension was approved.

 

AGENDA FOR JULY 14, 2017
PRESIDENT REPORT: POA lot sales, Security, July 4th celebration, Collections, Budget

OLD BUSINESS: Manager position, Committees

Bill Anderson for vehicles parking in the streets, current stickers on vehicles, 4-wheelers speeding.

July 14, 2017

Treasurer's Report: Income $19,873.35 Expense $33,671.24

It was made motion and approved to purchase a seadoo for security.

It was voted and approved to make a first reading, second reading for motions so everyone understand the motion.

 

AGENDA FOR JUNE 9, 2017

PRESIDENT REPORT: Goals for the Year, Board & Owner participation, Updates

OLD BUSINESS: lake rules enforcement & security, guard at the marina, water patrol, manager position, box car derby.

NEW BUSINESS: Lot purchase request, committee establishment

 

JUNE 9, 2017

Treasurer's Report: Income $32,925.98 Expense $125,272.93

It was made motion and approved to accept the new signature card at the bank(s).

It was made motion and approved, with Myra Cox opposing, to hire a part time manager at a negotiated rate.

It was a concern to close the main street to hold the box car derby. Recommended to get more information before it is approved.

AGENDA FOR MAY 12, 2017

Election of Officers

John Finazzo for speed bump.

Diane Tamboli for abandon trailers, security issues, and dues/water increase.

Lisa Browning for her car being towed.

MAY 12, 2017

Treasurer's Report: Income $103,014.12 Expense $22,351.27

It was made motion and approved to rescind the golf course account and fund $5,000 per month.

It was made motion and approved to accept the offer from Tiffany Rustin to host a Grand Valley Derby Race.

It was decided by the board to look into other options for the speed bump.

It was determined that the clean up is in process; security is making rounds around the Valley; increase is for general maintenance and upkeep for the Valley and materials have increased.

It was made motion and approved to pay for the towing charges for Lisa Browning.

It was made motion and approved to fill out a form and leave it with the guard if you want to leave your vehicle parked at the gate overnight.

ELECTIONS OF OFFICERS AS FOLLOWS:

Ron Scott: president; Stan Doyle: vice president; Lona Coffee: treasurer; Ernie Kelly: secretary.

 

AGENDA FOR APRIL 14, 2017

David Lemley to ask for variance on boat dock extension.

APRIL 14, 2017 

Treasurer's Report: Income for year end $548,678.49 Expense for year end $486,302.62

It was made motion and approved to accept Fowler's bid to pave 68,160 square feet of roads for $50,000.

It was made motion and approved to hire Barry Joyner and his father to clean up 2 properties for $2,800.

It was made motion and approved to reestablish a golf course account and fund $5,000 per month.

It was made motion and approved to hold the July 4th activities on July 1st with boston butt sale from the fire department, boat parade, fish fry and fireworks.

It was mode motion to approve David Lemley's extension of his boat dock.

 

AGENDA FOR MARCH 10, 2017

Business as usual

MARCH 10, 2017

Treasurer's Report: Income $15,925.64; Expense $68,589.63

 

AGENDA FOR FEBRUARY 10, 2017

David Lemley asking for a variance for steps.

John Finazzo requesting speed bump on Fairway Drive.

FEBRUARY 10, 2017

Treasurer's Report: Income $12,378.97; Expense $47,101.24

It was made motion and approved by email/phone to purchase the 2011 bobcat for $13,784.00.

It was made motion and approved to revise the budget with increase of 5% on water and dues for 2017/2018.

It was made motion and approved for a line item in the budget for a manager that can be left unfunded.

It was made motion and approved to update the guidelines for rentals of the building.

It was made motion and approved to have two boat stickers (one on each side of the boat) on all watercraft on the lake.

David Lemley was granted a variance to be 8 feet from the property line instead of 10 feet with his boat dock.

 

AGENDA FOR JANUARY 13, 2017

Nothing to be discussed, business as usual

JANUARY 13, 2017

Treasurer's Report: Income $16,654.09; Expense $27,500.44

 

AGENDA FOR NOVEMBER 11, 2016

Nothing scheduled to be discussed, business as usual.

November 11, 2016

Treasurer's Report: Income $18,593.55; Expenses $33,628.75

It was made motion and approved for the manager to be in charge of the electronic sign and for it to be used for information that pertains to GVL.

It was made motion and approved to accept the new security protocols.

It was made motion and approved to accept the bid of $10,490 from JD Moore for the heating/air unit in the 'dance' room.

 

AGENDA FOR OCTOBER 14, 2016

Jim Cowan to present boat dock plans for Jerry Parkhurst.

October 14, 2016

Treasurer's Report: Income $13,237.09; Expenses $28,867.53

It was made motion and approved that the board come up with guidelines for the electronic sign at the gate.

Jerry Parkhurst's request for an 18x20 rectangle deck west of his existing boat dock was approved.

 

September 9, 2016

Treasurer's Report: Income $30,092.04; Expenses $34,378.58

It was made motion and approved to charge a late fee of $20.00 for all existing boat stickers after May 31 of each year.

It was made motion and approved to post the Lake Rules in a protective cover at the marina and new dock.

It was made motion and approved to publish the Agenda on the website for everyone to see what is going to be discussed. 

 

August 12, 2016

Treasurer's Report:  Income $33,528.49; Expenses $47,648.54

It was made motion and approved to upgrade the existing area at the shooting area.

 

July 8, 2016

Treasurer's Report: Income $13,653.71; Expenses $27,323.86

It was made motion and approved to grant a variance to James McPeak for a garage being built 1 foot instead of 10 from the property line. Mr. McPeak obtained 'ok' through email from his neighbor. 

It was made motion and approved that everyone read the information in their books before the meeting begins and to arrive 15 minutes early.

It was made motion and approved to send a letter to the owner of the gigantic red & white boat on the west end of the lake concerning boating regulations. Myra Cox stated she would send a letter requesting him to come to the next board meeting.

 

June 10, 2016

Treasurer's Report: Income $41,642.55; Expenses $72,609.23

 

May 13, 2016

Treasurer's Report: Income $131,235.09; Expenses $54,559.70

Election of Officers

Myra Cox, President; Bubba Winkler, Vice President; Jeannie Ferri, Secretary; Lona Coffee, Treasurer

It was made motion and approved to change bank account and open a new one.

It was made motion and approved for Jean Harrison to chair a committee to look at current policy for the lodge rental and look into changing the guidelines.

It was made motion and approved to have quarterly pot luck dinners before the Board Meeting.

 

April 8, 2016

Treasurer's Report: Income $165,595.40; Expenses $53,040.58

It was made motion and approved the modification of the renovation contract for $5,375.

 

March 11, 2016

Treasurer's Report: Income $17,047.11; Expenses $79,340.13

It was made motion and approved to promote Tom Wein to maintenance manager with all the responsibilities and salary that goes with the position effective immediately.

It was made motion and approved to allocate no more than $3,500 to repair the front entrance.

 

February 12, 2016

Treasurer's Report: Income $31,145.46; Expenses $38,496.21

It was made motion and approved to hire Darren Grantham to replace a culvert on Grand Valley Drive for $7,680.  He installed an 80 foot by 4 foot culvert which took 3 days.

It was made motion and approved the proposed budget of 2016/2017.

It was made motion and approved to increase the following:

Marina slips: $300.00 plus tax; motorized boat stickers: $30.00; non-motorized $10.00; vehicle decals $5.00.


January 8, 2016

Treasurer's Report: Income $26,061.51; Expenses $31,594.67

It was made motion and approved to impose a $200 fine for smoking in the building for 1st offense, banned from the building on 2nd offense along with another $200 fine.

It was made motion and approved to accept the bid from Renovations Specialists to remodel the front of the building.

 

November 13, 2015

Treasurer's Report: Income $34,709.43; Expenses $37,911.01

 

October 9, 2015

Treasurer's Report: Income $30,097.23; Expenses $40,083.96

It was made motion and approved to purchase a 2-ton heat/air unit for the lobby/office area.

 

September 11, 2015

Treasurer's Report: Income $14,685.36 Expenses $39,559.86

Danielle Emerson resigned by email from the Board.

 

August 14, 2015

Treasurer's Report: Income $19,155.59 Expenses $46,222.03

Bill Platten resigned from the Board. Bob Bertin took over as Treasurer.

 

July 10, 2015

Treasurer's Report: Income $34,180.21 Expenses $41,995.21

It was made motion and approved to put Bob Bertin on the bank accounts as a signer.

 

June 12, 2015    No Quorum

 

May 8, 2015

Treasurer's Report: Income $36,456.39 Expenses: $53,618.65

It was made motion and approved to limit access from 10:30pm to 6:30am to only the visitor side for all vehicles effective May 16, 2015.

It was made motion and approved that if you cuss out an employee on duty it could result in a fine which can vary in amount according to the situation.

 

April 10, 2015

Treasurer's Report: Income $113,961.59 Expenses $30,316.54

It was approved to not give variance the Garrett's for driving an 18-wheeler into the Valley to his property.

It was made motion and approved to not count the proxies that come in unassigned.

It was made motion and approved to the size of the memorial plaque for Terry Hickerson to be 10inx12in.

It was made motion and approved to send a certified letter to the owner of the boat to remove it from the marina, if not the board plans to remove it; he has 30 days.

 

March 13, 2015

Treasurer's Report: Income $185,354.16 Expenses $30,973.29

It was made motion and approved to move $100,000 from the water tank reimbursement into a CD.

 

February 13, 2015

Treasurer's Report: Income $12,227.51 Expenses $52,279.66

It was made motion and approved to increase the water dues 15%.

It was made motion and approved to suspend the paving this year and improve the lodge with the $50,000.

 

January 9, 2015

Treasurer's Report: Income $11,718.69 Expenses $26,508.86

We have had complaints about hunting inside Grand Valley Lakes. Note that there is NO HUNTING inside Grand Valley Lakes of any kind.

Please pay special attention to the spikes at the exit of the Valley. Slow down to prevent damage to your vehicle as Grand Valley Lakes is not responsible for any damages.

There were several docks approved by the Board.

 

December there is no meeting

 

November 14, 2014

Treasurer's Report: Income $8,073.66 Expenses $26,686.36

It was made motion and approved to remove the title of 'Golf Course Acquisition fund' and apply it to the Available Operating fund.

Jean Harrison is elected Chairperson of the Christmas party with a $2,000 budget.

It was made motion and approved to have Olshan do the work for the storm shelter with the money coming from the Savings account.

A variance for the combined lots in the mobile home section for campers. Made motion and approved for George Fusner to have the variance with the covenants filed at the courthouse in Bolivar with some lots being grandfathered in.

 

October 10, 2014

Treasurer's Report: Income $18,529.06 Expense $29,478.51

It was made motion and approved if you have a 'work order' it is valid for 60 days only.

It was made motion and approved the exercise room door to the lodge will be locked at 4:30 pm.

Bill Platten was nominated to replace Janice Harden on the Board of Directors.

**It was suggested that if you have a tattered, torn, or faded US flag please be respectful and replace it.

**Please remember if your name is not on the deed you CANNOT attend the board meetings.

GENERAL INFORMATION: The president was contacted by a property owner with concerns about the storm shelter. We are in the process of getting estimates on the work that needs to be done.

 

September 12, 2014

Treasurer's Report: Income $15,017.43 Expense $27,106.13

There were questions about renters and/or leasees coming to the Board Meetings and the answer is no they cannot. Only property owners are allowed to come to the Board Meetings.

It was made motion and approved that we go back to lowering the flag to half-staff when someone in the Valley passes away.

The golf course was discussed to be purchased or to bid on it by Grand Valley and it was voted not to do so. The auction of the golf course is October 18, 2014 at 10:00 am at the golf course.

 

August 8, 2014

Treasurer's Report: Income $26,742.99 Expense $32,275.24

It was made motion and approved that maintenance department will maintain the arch way and mow Ussery Cemetery.

It was made motion and approved to give variance to Morris Griffin for no culvert in his driveway; however he is working with his neighbors on the drainage problem.

It was made motion and approved for the maintenance department to assist the fire department in checking fire hydrants on Tuesday afternoons until inspection.

Janice Harden gave her notice to resign from the Board effective August 14, 2014 as she is moving out of the Valley.

 

July 11, 2014     Meeting was canceled

 

June 13, 2014

Treasurer's Report: Income: $34,050.41 Expense: $58,992.03

Committees were formed, they are as follows:

Architectural: Billy Hatfield, Pat Conway

Judicial Review: Curt Jones, Jeannie Ferri, Bubba Winkler

Recreation: Danielle Emerson, Jess Bebee

Beatification: Myra Cox

Lake: Jeannie Ferri, Bob Bertin, Jean Harrison, Herb Chambers

Marketing: Allen Brasfield, Myra Cox, Bob Bertin

Security: Bubba Winkler, Bob Bertin, Billy Hatfield

 

May 9, 2014

Treasurer's Report: Income: $116,092.55 Expense: $47,297.42

Myra Cox stated that all watercraft needs a current GVL sticker if it is in the water. All persons driving should obey the TWRA rules.

It was voted on and passed to upgrade the playground equipment at the beach.

It was voted on and passed to allow no one UNDER THE AGE OF 16 to drive go carts, 4 wheelers, golf carts and any other motorized vehicles on any Grand Valley roads without a parent or legal guardian present.

We had an inspection of both dams and they both passed according to the State of Tennessee.

The weather siren is up and working.

Discussion was heard on the front gate walls. It is tabled for next month to determine if the need is to replace the existing walls or tear them down permanently.

There was discussion about Christine Buccitti's fence not to code and the need of a culvert for her driveway. She has until May 14 and if its not finished by then our maintenance department will do the work at her expense, weather permitting. This has been an on-going process.

 

April 11, 2014

Treasurer's Report: Income $176,409.56 Expense: $44,758.11

There was discussion on repairing the front gate walls; it was tabled to get estimates.

The GV Fire Department Annual Easter Egg Hunt will be at the lodge rain or shine on April 12.

The Ladies Club will have their Annual Fund Raiser on May 2.

Jess Bebee is on the Agenda for the variance of having chickens. It was tabled for discussion with our attorney and will discuss it at our Annual Meeting. It was later voted on and was not approved.