Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
October 11, 2024

Call to Order:
Nancy Burke called the meeting to order.

Prayer:
Billy Williams led the meeting in prayer.

Directors present:
Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, Stuart Farmer, Billy Williams.

Directors absent:
Ron Scott, Stan Doyle, Paul Benoit, and David West had excused absences.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
Stuart Farmer made a motion to add David Greve’s request to speak to the agenda, Billy Williams seconded; motion carried.

Approval of the Minutes:
Donna McClarin moved to accept the minutes as printed, Jean Harrison seconded; motion carried, the minutes were adopted and handed out in the meeting.

Treasurer’s Report:
Donna McClarin read the report from September stating the revenue was $16,061.76 and the expenses were $124,492.56. This total is including the road paving of $84,292.50. Stuart Farmer moved to accept the report as read, Billy Williams seconded; motion carried.

President’s Report:
Nancy Burke stated the first thing to mention is a scammer presentation. Donna McClarin stated the TBI sent a video presentation focusing on various types of scams. Everyone is encouraged to come and watch this on November 9th.
Nancy Burke stated we have been working with George Fusner to up his efforts on back dues collections. He will start sending out letters on a weekly basis trying to get these dues paid. Linda is still working in the office on collections.
Nancy Burke stated the Hardeman County Commission had a planning meeting earlier
this month coming up with some provisions to simplify combining up to 5 lots. They will present that to the entire County Commission to be voted on.
Nancy stated we are having a problem again with vandalism/theft. Street signs are being taken down. Keep your eyes and ears open; if you hear anything please let us know. Someone stated the stop sign at Pine Ridge was shot at too.
Nancy stated the chip and seal is finished. Tom is in the process of putting gravel down on some of the back roads.
Nancy announced as a reminder the lake is going down this winter. If you are planning on doing any improvements please get your plans in to be approved.

Old Business:
Nancy Burke stated the LSLI has been completed and turned in. Donna McClarin stated we had no lead found out here. According to Mr. Kirk we have never tested positive for led in our lines here in the Valley. Donna stated the water meters will start being installed on the 14th. Donna stated she and Ron went to a seminar by Communities Unlimited, focusing on possibilities and requirements for water financing. We could possibly get grants from them through Hardeman County.

Committees:
Architectural Review: Stuart Farmer stated since the last meeting the ARC received 10 submissions. Nine of those will require a Board variance. On the list, David Lemley for a retaining wall-approved; his boat house is still pending. Chris Reisedge for a boat house extension-approved. Paul Benoit for a seadoo ramp-approved. Larry Johnson for a deck extension-approved. Jeannie Ferri for a fence-approved. Billy Herman for a new porch-approved. Karen Farmer for a fence-approved. Mark Martin for a new boat house as well as modify his existing boat house-approved.

Staff reports:
Stuart Farmer stated Tom spread 450 tons of gravel on the back roads and a lot more to do. He also serviced the spike strips at the gate, worked on the downspouts and gutters at the lodge, repaired one water leak and did maintenance/repair on the lawn mowers. On security there was one boat launched without a GVL sticker and reports of street signs being stolen around the Valley.

Club Reports:
Ladies: Jean Harrison stated they will meet at 10:30 in the morning.
Men’s: Stuart Farmer stated they will meet in the morning.
Girls: Amy Williams stated they aren’t meeting tomorrow because tomorrow starts Fall Break. They do have bulbs to plant.

Agenda Requests:
David Greve spoke to the Board about Grand Valley being a whole, not separate. The
Board is doing a great job with the future planning of the Valley but we need to plan for
now. There are topics not being addressed in the Valley and he feels there is favoritism. He spoke about the Covenants and Bylaws, the Board not doing the job they were elected to do and security issues with not patrolling the Valley. Nancy Burke suggested that he make a list of specific concerns and give them to the Board so that they can be addressed.
Johnny Rustin talked about Secret Santa being in December.

Adjournment:
Stuart Farmer moved to adjourn the meeting, Billy Williams seconded; motion carried. Meeting was adjourned at 7:50pm.