Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
November 11, 2022

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle opened the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, Stuart Farmer, Billy Williams, and Paul Benoit.

Directors absent:
David West had an excused absence.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
None

Reading of the Minutes:
Nancy Burke read the minutes from October. Stuart Farmer moved to accept the minutes as read, Paul Benoit seconded; motion carried.

Treasurer’s Report:
Donna McClarin read the report from October stating the income for the month $22,830.60. Expenses for the month $31,577.68. Jean Harrison moved to accept the report as read, Stan Doyle seconded; motion carried.

President’s Report:
Ron gave an update on the ARP funds. We should receive approvals for the GIS Mapping as well as the water meter projects needed to qualify for additional grants. The mapping project makes a digital map of the water system. We expect to receive a 99% grant and have the mapping completed by early March 2023. This is a component of the Asset Management Plan that must be completed before September 2026.

Old Business:
Ron asked for feedback on the proposed trailer storage project, which is now planned for a lot on Betty Lane. Construction may begin in the spring.
GVL2025- The board reviewed the report card, which is the subset of the overall plan. The report card shows the projects that are planned for 2023 and the progress of each. The Finance Committee is working on a collection plan and when to turn accounts over to a collection agency. Jim Gehringer reported on logging and that not a lot of companies want to assist in the creation of a logging plan, but he is still working on it. Property Upkeep/Maintenance (formerly Beautification) and Special Events- several yards in the mobile home section have been cleaned up, Bill Anderson has been of assistance and letters have been sent to homeowners throughout the valley who were not in compliance. There is a budget for removing several abandoned trailers, but we have been unable to find someone to remove them. If anyone knows of someone who can assist, please let the board know. A dance is being planned for February.

New Business:
The Architectural Review Committee is working on a consolidated guideline/checklist for new construction, taken from the Covenants and Restrictions, to make it more user friendly. The packet would be handed to the owner and the ARC would set up preliminary approvals and secondary approvals to ensure the guidelines are followed.

Architectural Committee:
Requests for new fence approvals were received for 1055 Welcom Ussery and 565 Fairway. The committee recommended approval and the Board gave unanimous approval to each request.

Staff reports:
Tom reported one water leak. The beach bathrooms are closed for the winter. The fountain at the gate has a hole in the pool, will be fixed as soon as possible. Progress is being made on the truck.

Club Reports:
Ladies: Nancy Burke said they will meet in the morning at 10:30
Men’s: Paul Benoit stated they would meet in the morning at 9:00.

Adjournment:
Jean Harrison moved to adjourn the meeting, Billy Williams seconded; motion carried. Meeting was adjourned at 8:05pm.