Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
May 12, 2023

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, Stuart Farmer, Billy Williams, and Paul Benoit.

Directors absent:
David West has an excused absence.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
None

Reading of the Minutes:
Nancy Burke read the minutes from April. Billy Williams moved to accept the minutes as read, Stuart Farmer seconded; motion carried.

Treasurer’s Report:
Donna McClarin read the report from April. Total revenue for the month was $140,104.07; expenses for the month $29,946.63. Stuart Farmer moved to accept the report as read, Paul Benoit seconded; motion carried.

President’s Report:
Ron Scott gave an update on the Mayor’ Sale.
Stuart Farmer moved to keep the officers from the previous year, Billy Williams seconded; motion carried.
Ron Scott stated we have sent the data over to Communities Unlimited for them to build the data base for the GIS Mapping. They will come down for 3 days of training and we will start marking water cut-offs. After the meters are put in we will have the ability to track where we have breaks and or water leaks.
Ron Scott stated we are reviewing the Employee Handbook to make sure we are in compliance with state and federal laws. We will start doing performance reviews for all employees on a quarterly basis. Billy Williams will head that committee.
Ron Scott gave an update on the blight in our area. I ask everyone if they see an area that needs to be cleaned up, please report it to the office.
Ron Scott stated that the dehumidifier has been purchased for the lobby. If that does not improve the air quality, we will start step two.

Old Business:
Ron Scott gave an update on the ARP Funds. We did get accepted for the grant but were omitted from the list in the newspaper.
Ron Scott stated we are still looking for someone in maintenance and a security guard.

New Business:
Billy Williams announced the fourth of July activities for this year since it falls on a Tuesday, we will have the fireworks on Saturday night (July 1st) and the boat parade on Sunday (July 2nd). The theme for the boat parade is going to be picked by the GVL Girls Club. We will announce that at the next board meeting and possibly before then. They will be sitting in judgement or they will provide judges. If inclement weather is a problem, we will reserve the right to do it Sunday or another day.
Ron Scott stated we are needing someone to clean the bathrooms at the beach twice a week. If you know someone who might be interested please let us know.
Donna McClarin talked about interest rates, savings accounts and sweep accounts. The goal is to earn money possibly through these types of accounts.

Jean Harrison announced the yard sale inside Grand Valley. Make sure you let Tiffany know so we can get a map together with addresses on there.

Architectural Committee:
Stuart Farmer stated if you have any plans please turn your paperwork into the office.

Staff reports:
Tom Wein stated we have been issued a new VIN # for the truck, waiting on the rest of the paperwork so we can get it tagged; after that we can get some cold patch for the pot holes. Weather permitting within the next week or two we will fix the spike strips at the gate. We will have new codes for the exercise room next week.
Three disturbance calls and two citations for dogs.

Club Reports:
Ladies: Nancy Burke stated we are working on the flowers at the gate weather permitting. We prepared dinner for the fire chief’s dinner. They want us to prepare the dinner in July for the Bolivar fire department. We do meet in the morning at 10:30. We have Bingo night, June 3rd. Jean stated we are needing prizes for this event.
Men’s: Paul Benoit stated there is a meeting at 9:00 in the morning. We have been working on a lot of projects. Tomorrow we will help the ladies with the dirt work for the flowers at the gate and remove the bushes.
Girls: Amy Williams gave that report.

Adjournment:
Jean Harrison moved to adjourn the meeting, Donna McClarin seconded; motion carried. Meeting was adjourned at 7:45pm.