Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
August 11, 2023

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, David West, Billy Williams, and Paul Benoit.

Directors absent:
Stuart Farmer has an excused absence.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
None

Reading of the Minutes:
Paul Benoit moved to accept the Minutes as presented, Jean Harrison seconded; motion carried and the minutes were handed out in the meeting.

Treasurer’s Report:
Donna McClarin read the report from July. Total income was $19,742.26 and expenses were $40,602.41. Stan Doyle moved to accept the report as read, David West seconded; motion carried.

President’s Report:
Ron Scott gave an update on blight control partnering with Hardeman County. The County’s process is continuing. Ron stated Grand Valley owns several trailers that are inhabitable; those will be torn down. Stan Doyle has looked into getting the equipment that will be needed. We will be looking for a date in October to do this project. There are at least 2 trailers to be torn down and properties then cleaned up. Volunteers will be needed to help with this. Jean Harrison is the Chairman of the Beautification committee. Jean went over the sequence of 4 letters that GVL sends out to individuals who are out of compliance. Jean stated there is a cleanup day scheduled for November 4th.
Ron Scott announced we have hired a new guard. We are still looking for someone for maintenance.

Old Business:
Donna McClarin gave an ARP update stating we are working on the Asset Management Plan. She has been collecting information on GVL equipment- initial cost, depreciation, condition, ands replacement costs.
Jean Harrison gave an update on the water safety rules for GVL. The office sent letters to people who own Sea-doos. Anyone born after 1998 must have a Boating Safety Certificate, after completing an online course.
David West gave an update on GVL 2025. We have 25 items on our list, 5 completed, 13 in progress and 7 not started. One of the seven we will not pursue, which is accepting Venmo.

Staff reports:
Tom Wein stated there were several calls about 4 wheelers. There is a 9:00PM curfew on all ATV’s and UTV’s. He had 1 incident at the gate and 1 call on an open door on a car. Don and he got both tractors fixed and we fixed the mower. Our tank inspection of Well 1 will be Monday. They repaired a water main leak. The storms have damaged a lot of roads, we are working on those. We had the septic tank pumped at the beach. We got our score back from the sanitary inspection on the water system; 98% out of 100% and 593 points out of 599.

Club Reports:
Ladies: Nancy Burke stated they will meet at 10:30 in the morning. The next Bingo night will be October 21st.
Men’s: Paul Benoit stated they meet in the morning at 9:00. No projects on the agenda. They will be doing last minute preparations for the fish fry. Tickets are still available.
Girls: Billy Williams stated they meet at 10:30 in the morning.

Adjournment:
Paul Benoit moved to adjourn the meeting, Jean Harrison seconded; motion carried. Meeting was adjourned at 7:30pm.