Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
August 9, 2024

Call to Order:
Stan Doyle called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, David West, Billy Williams, and Paul Benoit.

Directors absent:
Ron Scott and Stuart Farmer had excused absences.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
Stan Doyle stated Tiffany Rustin would like to speak about the annual Halloween party at the lodge. Paul Benoit made a motion to adopt the revised agenda to add Tiffany Rustin for the Halloween event, David West seconded; motion carried.

Approval of the Minutes:
Donna McClarin moved to accept the minutes as printed, Paul Benoit seconded; motion carried, the minutes were adopted and handed out in the meeting.

Treasurer’s Report:
Donna McClarin read the report from July stating the revenue was $23,579.27 and the expenses were $41,844.69. Jean Harrison moved to accept the report as read, Nancy Burke seconded; motion carried.

President’s Report:
Stan Doyle asked if there was anyone who didn’t know about the Lead Service Survey. It is required by the State of Tennessee and must be done, please help us do that. Donna McClarin said there are about 110 homes not done yet. Any house built before 1988 needs to know what the water lines are made of.
Stan Doyle stated if you see suspicious behavior, please say something. If you see something happening, call the front gate immediately. If possible, send pictures or videos of what you see or witness to the office.
Old Business:
Donna McClarin gave an update of the ARP stating on September 15 we will begin to install meters and hopefully be finished by December 15.
Stan Doyle gave an update on the roads stating he just got an estimate and the board will get together and go over it and make a decision. The estimate is from Johnson Construction out of Savannah TN.
David West gave an update on the GVL 2025 report.

Stan Doyle stated the Board needs to approve the Nuisance Rules order. Paul Benoit moved to adopt the Nuisance Rules as written, Jean Harrison seconded; motion carried.

Committees:
Architectural Review: no report
Amenities: Samantha Kneipp wanted to thank everyone that donated time and money for the yard sale.

Staff reports:
Maintenance & Security: no report

Club Reports:
Ladies: Jean Harrison stated the meeting will be at 10:30 in the morning. There is a ‘tea’ at Tina Coleman’s house after the meeting 11:30-12.
Men’s: Paul Benoit announced the Fish Fry on the 30th, tickets on sale now for $20.
Girls: Billy Williams spoke for Amy stating she wanted to thank everyone who helped with the girl’s trip to Nashville. They had a great time and it was a success.

Agenda:
Glenn McNinch spoke about the possibility of adding uncovered boat slips at each end of the marina, to increase revenue and shorten the wait for a slip. He also said the walkway to the marina has some boards that need replacing and a handrail to make it more handicap-friendly. Stan stated the board would get together and discuss this and get back with him.
Tiffany Rustin spoke about having Trunk or Treat in the parking lot again this year for Halloween on October 26. Paul Benoit moved to accept the date for the Trunk or Treat, Jean Harrison seconded; motion carried.

Adjournment:
Paul Benoit moved to adjourn the meeting, Jean Harrison seconded; motion carried. Meeting was adjourned at 7:45pm.