Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
September 8, 2023

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Jean Harrison, David West, Billy Williams, and Paul Benoit.

Directors absent:
Stuart Farmer had an excused absence.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
Ron Scott added Employee Appreciation Week and GVL 2025 update to the agenda. Paul Benoit made a motion to accept the revisions, Nancy Burke seconded; motion carried.

Approval of the Minutes:
Billy Williams moved to accept the minutes as printed, David West seconded; motion carried and the minutes were handed out in the meeting.

Treasurer’s Report:
Donna McClarin read the report from August. Total income was $36,687.74 and expenses were $36,723.74. Stan Doyle moved to accept the report as read, Jean Harrison seconded; motion carried.

President’s Report:
Ron Scott gave an update on the blight removal process. We have Valley-wide cleanup day November 4th. Ron Scott gave an update on Google sharing for the Board. We are looking for any opportunity to bring revenue to Grand Valley and welcome any ideas. He stated that Employee Appreciation Week is September 17th-23rd.

Old Business:
Stan Doyle stated we are planning to bring equipment into the Valley to tear down and clean up a couple of trailers on October 13th & 14th, possibly the 12th. We do ask for people to stay away from the areas while heavy equipment is being used, but welcome any help afterwards in the final clean-up.
Ron Scott stated we still need personnel in maintenance and as a guard.
David West gave an update on GVL 2025.

New Business:
Ron Scott stated we have looked into chip and seal for some of our coves and lesser traveled roads. We have found a company in Milan and have sent them the length of roads and lodge parking lot area for estimates. We will share those estimates when we get them. Ron stated Brad Anderson has offered to develop a master plan for new amenities. He suggested putting all amenities in one area instead of spreading them out over the Valley. Suitable lots in a feasible location will need to be identified first. If anyone is interested in any of these projects or has ideas, please let us know.

Staff report:
Because of Tom Wein’s absent due to an emergency situation, no maintenance or security reports were given.

Billy Williams reported that he and Paul Benoit met with Chris Howell about options for new security camera systems for the gate, lodge and shop.

Club Reports:
Ladies: Nancy Burke stated they provided desserts for the fish fry last weekend and will meet in the morning at 10:30. The next Dirty Bingo is October 21 and is themed as Wicked Witchy Bingo. The ladies plan to provide lunch for the workers during the cleanup day in November.
Men’s: Paul Benoit stated they had a great fish fry turn out. They will meet at 9:00 in the morning.
Girls: Billy Williams gave the report.

Tiffany Rustin stated Trunk or Treat is planned for October 28. Please sign up with Johnny or her at the gate. Candy donations are also being taken.

Agenda:
Melinda Bryant spoke about a friend’s licensed, street legal UTV not being allowed to enter the Valley. She stated she wished the rule could be changed so that vehicles that are licensed to be on the road could be allowed entrance. Ron Scott stated the Board will look into this.

Adjournment:
David West moved to adjourn the meeting, Billy Williams seconded; motion carried. Meeting was adjourned at 7:45pm.