Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
November 12, 2021

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Barbara Parkhurst, Jean Harrison, Lona Coffee, Stuart Farmer, and David West.

Directors absent:
None

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
None

Reading of the Minutes:
Nancy Burke read the October minutes. Stuart Farmer moved to accept the minutes as read, Barbara Parkhurst seconded; motion carried.

Treasurer’s Report:
Donna McClarin read the report from October. The income for the month was $117,193.32; total expense was $22,511.65. Stan Doyle moved to accept the report as read, Lona Coffee seconded; motion carried.

Old Business:
Ron Scott gave an update on the spillway stating the lowering of the lake was delayed due to the holiday. Work orders or a variance are needed for any work being done within 30 feet of the water.
Ron Scott gave an update on the Marina. The ropes have been ordered.
Ron Scott gave an update on the final logging report. We have made roughly $249,000 which most of that will go toward the roads next year.
Lona Coffee stated that the spillway donation is up to $42,800.00.
Stan Doyle gave an update on the roads. He stated that we have found a contractor to do chip and seal for the coves. We will have estimates to do asphalt for the main roads.

New Business:
Barbara Parkhurst stated that we now require a million dollar liability policy from the renters for any lodge rental. We also have a policy in place from our insurance company to cover the lodge during rentals.
Ron Scott wanted to give appreciation to Jerry and Barbara Parkhurst for the successful lodge rentals and everything they have done. And also to Johnny and Tiffany Rustin for the successful Halloween trunk or treat.

Ron Scott stated that Mark Martin gave a request for a variance for rip rap. The board voted by email to approve the variance.

Staff reports:
Maintenance: Tom Wein stated he is working on the equipment for the winter and one water leak to fix.
Security Report: Tom Wein stated he has 3 suspicious vehicle calls, 1 unsafe driving call, 1 loose dog call, and 1 illegal hunting call.
Tom stated he still needs someone in maintenance full time. We have someone for the guard house right now, but will need a part time weekender for the spring time.

Club Reports:
Ladies: Nancy Burke stated that they met at the gate to do some trimming of the crepe myrtles. They will meet at 10:30 in the morning.
Men’s: Paul Benoit stated that they will be meeting at 9:00 in the morning.

Agenda:
Diane Tamboli was not present for her agenda request.

Adjournment:
Lona Coffee moved to adjourn the meeting, Jean Harrison seconded; motion carried. Meeting was adjourned at 7:48pm.