Grand Valley Lakes Property Owners Association, Inc.
Board of Directors Meeting
February 11, 2022

Call to Order:
Ron Scott called the meeting to order.

Prayer:
Stan Doyle led the meeting in prayer.

Directors present:
Ron Scott-President, Stan Doyle-Vice President, Donna McClarin-Treasurer, Nancy Burke-Secretary, Barbara Parkhurst, Jean Harrison, Stuart Farmer, and David West.

Directors absent:
Lona Coffee has an excused absence.

Quorum:
A Quorum was declared by Nancy Burke.

Adoption/Revisions of the Agenda:
Ron Scott stated he was going to put under new business some variances to discuss. Stuart Farmer made motion to revise the agenda, Barbara Parkhurst seconded; motion carried.

Reading of the Minutes:
Nancy Burke read the January minutes. Donna McClarin moved to accept the minutes as read, Stan Doyle seconded; motion carried.

Treasurer’s Report:
Donna McClarin read the report from January. The income for the month $11,607.29; expenses for the month $35,427.19. Stan Doyle moved to accept the report as read, Jean Harrison seconded; motion carried.

Old Business:
Ron Scott gave an update on the marina and spillway.
Barbara Parkhurst gave an update on the lodge rentals. We are going to advertise in Cypress magazine.
Ron Scott stated we are testing the lake water for markers of any type of irregularities and waiting for the results.

New Business:
Donna McClarin stated we have the budget ready. We are raising the water fee $10 per
year to set aside for the water line repair/replacements. We are also looking into the future for someone to inspect our fire hydrants, possibly replacing the spikes at the gate, and general things to upgrade. David West moved to approve the budget, Jean Harrison seconded; motion carried.
Ron Scott stated we have sent out approximately 25 clean up letters from our beautification committee. It is the homeowner’s responsibility to keep their property clean and neat.
David West announced the formation of a 3-year plan for the Valley, to determine how best we can use the resources we have to accomplish the greatest amount in the next 3 years. Input will be needed from the entire community, not just the board. This is divided this into 3 separate committees with board and non-board participation on each committee. We plan to send out a survey to the community for input. Three committee chairs that have agreed to serve: Ron Scott will chair the Finance Administration Committee, Stuart Farmer will chair the Maintenance & Capital Improvements Committee, and Jean Harrison will chair the Volunteers in Special Events & Beautifications Committee. If anyone is interested in serving on a committee, please contact these people.

Stuart Farmer stated there are three variance requests. The architectural committee approved these and recommends the board approve them as well. The first one was for Mr. Nelson on 320 Teton Drive, who wants to install some steps by the water, a Jet Ski landing, and re-deck the top of his dock. David West made motion to approve this variance, Jean Harrison seconded; variance approved. The second one was for Jim Gehringer on 355 Pine Ridge Drive, who wants to remove some pilings to replace with larger ones to make the boat house taller for overhead clearance. Donna McClarin made motion to accept the variance, Jean Harrison seconded; variance approved. The third one was for Billy & Amy Williams on 25 Plantation Circle, who wants to put a concrete boat ramp on their property that would be 10 feet wide and extend out 15 feet into the water. After much discussion this item was tabled for further discussion by the Board.

Staff reports:
Maintenance: Tom Wein stated the lake is further down this month and is a far as it will go. He replaced the brakes on the F450. They installed a waterline across Grand Valley Drive. Water samples have been taken from the lake. The brush pile was pushed up.
Security Report: Tom Wein stated we had one vehicle drive over the spikes coming into the exit. We had 2 suspicious vehicle calls.

Club Reports:
Ladies: Nancy Burke stated they are meeting in the morning at 10:30. We are looking into stocking a GVL food pantry for our residents that may come on hard times.
Men’s: Paul Beniot stated they are meeting at 9:00 in the morning to plan for upcoming events.

Jean Harrison stated that we will have our annual dance (adults only) on May 14, 2022. Also, this is the 50th anniversary of Grand Valley Lakes. We will have a 50th anniversary celebration for our community on May 21, 2022.

Adjournment:
Barbara Parkhurst moved to adjourn the meeting, David West seconded; motion carried. Meeting was adjourned at 8:25pm.